Privacy Policy (POPIA)

Last updated: 10 January 2026

Magnolia Road Runners (“the Club”, “we”, “us”) is committed to protecting the privacy of our members and website visitors in accordance with the Protection of Personal Information Act, 4 of 2013 (POPIA).

This Privacy Policy explains how we collect, use, store, and protect personal information.

1. Personal Information We Collect

We may collect and process personal information including, but not limited to:

  • Name and surname

  • Email address

  • Contact number

  • Membership and registration information

  • Information submitted via contact forms or email

We only collect information that is necessary, relevant, and adequate for club-related purposes.

2. Purpose for Collection

Personal information is collected and used for the following lawful purposes:

  • Membership administration and communication

  • Club newsletters, announcements, and event information

  • Event and race organisation

  • Responding to enquiries

  • Internal record-keeping related to club activities

Information will not be processed in a manner incompatible with these purposes.

3. Lawful Processing

Personal information is processed:

  • With your consent, or

  • Where processing is necessary to carry out club-related activities, or

  • Where required by law

You may withdraw consent at any time, subject to legal or contractual restrictions.

4. Sharing of Personal Information

Magnolia Road Runners does not sell or trade personal information.

Information may be shared only:

  • When legally required

  • With trusted service providers involved in club administration (e.g. online forms or event platforms), under confidentiality agreements

All reasonable steps are taken to ensure third parties comply with POPIA.

5. Data Security & Retention

We implement appropriate technical and organisational measures to safeguard personal information against:

  • Loss

  • Unauthorised access

  • Misuse or disclosure

Personal information is retained only for as long as necessary to fulfil its intended purpose or as required by law.

6. Cookies & Website Analytics

Our website may use cookies to improve functionality and user experience. Cookies do not collect personally identifiable information unless you voluntarily provide it.

You may disable cookies via your browser settings.

7. Your Rights in Terms of POPIA

In accordance with POPIA, you have the right to:

  • Access your personal information

  • Request correction, updating, or deletion of your information

  • Object to the processing of your information

  • Withdraw consent for communication at any time

Requests can be submitted using the contact details below.

8. Complaints

If you believe your personal information has been processed unlawfully, you have the right to lodge a complaint with the Information Regulator of South Africa.

9. Changes to This Policy

This Privacy Policy may be updated periodically. Any changes will be posted on this page.

10. Contact Details

For any queries regarding this Privacy Policy or the processing of your personal information, please contact:

Email: magnoliaroadrunners@gmail.com